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Frequently Asked QuestionsWelcome to our FAQ page! We have an index of frequently asked questions about our 2025 AIN Global Conference. Take a look! Please read the following information below and if you have questions, please email us directly at [email protected]. Click here to return to the main conference page.
Question Index:What are the conference dates? Where can I stay? Are there recommended hotels for conference attendees? What are the conference registration prices? What are the registration and conference cancellation policies? How can I present at the conference? Do you award scholarships to attend the conference? When do the Learning Journeys take place? How will AIN keep us safe while we're in Florida? What is the health and safety statement? How do I get to Safety Harbor, Florida? What should I wear while I am in Safety Harbor, Florida? Can I sell my books or other items at the Conference? What is the photography and videography statement for this conference? What are the disability accommodations available at this conference?
Q: Why Florida? A: Expanding our conference to new regions, like Safety Harbor, is central to AIN's mission. This is the first time in AIN's history we hold our most significant event in a U.S. Southern venue. In 2023, Vancouver, Canada, welcomed our global attendees; this year, it needed to be on the East Coast. A city that could accept international travelers with the proper infrastructure and value to our members. Global inflation, rising airfare costs, and accommodations were key deciding factors when looking at Florida's Tampa Bay, St. Petersburg, and Clearwater areas. After researching possible locations, Safety Harbor, Florida, became the ideal candidate to host our 2025 Global Conference. Our shared efforts can help transform the larger global community for equity and justice. Our organizational commitment (found on our Diversity and Inclusion page) supports our decision to select Safety Harbor, Florida. Recent actions by political leaders in both the U.S. and the state of Florida run counter to our belief in diversity, equity, and inclusion; however, we hold a larger mission of using applied improvisation to create positive change. We have friends and family in Florida, AIN colleagues in Florida, and peer communities disproportionately impacted by these political actions that need our support.
Q: What are the conference dates? A: Our Official Conference dates are Thursday, July 31st - Sunday, August 3rd, 2025. Conference Start Time: Thursday, July 31st, 2025 at 4 pm Eastern USA
Q: Where can I stay? Are there recommended hotels for conference attendees? A: We are excited to announce AIN has partnered with a fantastic hotel this year to provide the entire conference experience under one roof! That means we have a special group rate booking code for you. You stay and play all in one! See this link to learn more about our Conference Venue and Hotel accommodations. Wyndham affirms commitment to sustainability and momentum in diversity, equity, and inclusion.
Q: What are the conference registration prices? A: Thanks to the generous support of our AIN members, a portion of the early bird registration fee for this year's conference is being underwritten. This means your investment goes further, allowing us to offer a broader range of programs and resources. We invite you to join us and benefit from this incredible opportunity!
Member Conference Cost for all four days (in US currency) Early-bird Price - $675 (until May 1st, 2025) (If you do not see your membership discount, click here to renew and save today. If you have any questions about your membership, please email us.)
Non-Member Conference Cost (in US currency)
Guest Cost Guest Price - $400
Q: What are the registration and conference cancellation policies? A: Please see the following for our official cancellation policies. Conference Cancellation Policy If you cancel your registration before May 31st, 2025, you will receive a full refund of your ticket purchases minus administration costs ($50). If you cancel your registration after June 1st, 2025, registration will be refunded 50%. If you cancel your registration after June 30, 2025, registrations will be non-refundable. Refunds will be processed within 30 days after we have confirmed the cancellation.
Transfer of Registration
Cancelation of Conference The conference schedule is subject to change without notice, and we will attempt to keep you updated as much as possible. Refunds will be processed within 30 days after we have confirmed the cancellation. We do accept substitution when given written notice. You can update your registration to make adjustments.
Q: How can I present at the conference? A: By submitting a proposal! We are currently accepting offers and proposals for conference workshops, AINx Talks, Learning Journeys, and more. Click here to submit a proposal!
Q: What are Learning Journeys? A: Learning Journeys are workshops that take place before the main conference. They offer in-depth topics with experienced facilitators and often have a direct connection with the conference city or region. Over the years, the Learning Journeys have become increasingly significant, with 60%+ of conference participants also booking Learning Journeys.
Q: Do you award scholarships to attend the conference? A: Yes! We are thrilled to announce that we are seeking scholarship applications for the 2025 AIN Global Conference. The awards are made possible by the generous donations of donors and supporters, and we are grateful for their support of our mission to make applied improvisation training accessible to everyone. See this application form here.
Q: When do the Learning Journeys take place? A: Pre-conference Learning Journey dates will be announced later, usually on the Wednesday and Thursday of the week of the conference. Stay tuned for an announcement via email when Learning Journey registration opens!
Q: How will AIN keep us safe while we're in Florida? A: The city of Safety Harbor (located in Pinnellas County, FL) is an extremely progressive area, including LGBTQ+ "safe haven" ordinances. AIN is committed to ensuring our conference attendees and Members feel safe at our conferences. Florida conference organizers are working closely with locals to help provide us with the safest experience in Safety Harbor. Click here to learn more about the safety in Safety Harbor.
Q: How do I get to Safety Harbor, Florida? A: By Air Travel: The fastest way to get to Safety Harbor, Florida, by plane is to fly into Tampa International Airport (TPA) and then take a short taxi, shuttle ride, rideshare, or rental car to your destination. Tampa International Airport is about 9.8 miles from Safety Harbor. Here is a list of airlines that fly into Tampa International Airport: American Airlines, Delta Air Lines, JetBlue Airways, Spirit Airlines, Sun Country Airlines, Hawaiian Airlines, and Southwest Airlines.
You can also fly into one of the other nearby airports, such as St. Petersburg-Clearwater International Airport (PIE) or Sarasota-Bradenton International Airport (SRQ). Flying into Sarasota-Bradenton International Airport would require a connecting flight to Tampa International Airport or St. Pete-Clearwater International Airport. Sarasota to Safety Harbor is 52 miles or about 1-hour driving time. St. Pete-Clearwater International Airport (PIE) is an excellent option for flying into Safety Harbor, Florida. It's closer to Safety Harbor than Tampa International Airport, making your ground transportation a breeze. Here's what you can expect when flying into PIE:
Flying into St. Pete-Clearwater International Airport can be a convenient and efficient way to get to our Safety Harbor Conference Venue. It only takes about 12 minutes to drive from St. Pete-Clearwater Airport to the Conference venue in Safety Harbor, or less than $20 taxi or Uber.
Q: What is the health and safety statement? A: The health and safety of our attendees is our top priority at the 2025 AIN Global Conference. We are committed to providing a productive and enjoyable experience for all participants. As of February 14th, 2025, there are no COVID-19 vaccination or testing requirements for attending our conference. We are closely monitoring the situation and will update our guidelines if necessary, following the recommendations of local health authorities. We encourage everyone to practice good hygiene and stay home (or in your accommodations) if they are not feeling well. If you attend the conference and do not feel well during the events, please inform one of our conference planners and we will assist you the best we can.
Q: What should I wear while I am in Safety Harbor, Florida? A: What to wear: Late July / Early August in Safety Harbor, Florida, is typically hot and humid! Here's a breakdown of what you can expect:
What to pack:
Tips for staying comfortable:
Overall, late July in Safety Harbor is hot and humid, but it's also a beautiful time to visit! Just be prepared for the weather and take steps to stay calm and comfortable.
Q: Can I sell my books or other items at the conference? A: Yes! The AIN Book Store is an assortment of books, workbooks, card decks, CDs, etc., all created by conference participants. All bookstore items registered by July 15th, 2025, will be available for cash (US currency) or virtual payment purchases. The author of the items will collect the payment from the purchaser, whether they prefer cash or virtual payment, is up to the author. The AIN Book Store will be open for browsing and buying during specific hours. If you are interested in selling your items at The AIN Book Store, please fill out this form by Tuesday, July 15th, 2025. Please contact us if you have questions about selling at the bookstore.
Q: What is the photography and videography statement for this conference? A: For the 2025 AIN Global Conference, we ask our registrants to agree to the following terms regarding photographs and videography: Photo and Video Capture: Organizers and their designees may take photographs and video recordings of the conference, including attendees, speakers, and events. Use of Images: These images may be used for promotional purposes, including, but not limited to, our website, social media channels, conference brochures, and future event marketing materials. Release: You grant the 2025 AIN Global Conference, AIN, and its designees the irrevocable, worldwide right to use, edit, publish, and distribute your likeness captured in photographs and videos. Please Note: This policy applies only to photographs and videos taken by official conference photographers and videographers. It does not apply to personal photos or videos taken by attendees. We appreciate your understanding!
Q: What are the disability accommodations available at this conference? A: The 2025 AIN Global Conference is committed to creating an inclusive and accessible experience for all attendees. If you do require disability accommodations to fully participate in the conference, please fill out our registration form and fill out our section about the requested disability accommodations. If you have any questions about disability accommodations at the conference, please email us. (Last Updated: Monday, March 17th, 2025 at 7:45pm eastern) |
